Before You Apply

A few important things to know before submitting your vendor application:

1. Vendor Cart: We will have a vendor cart stopping by approximately every two hours during vendor hours with beverages and snacks in the Vendor Market. More to come on that later!

2. Vendor Selection: Vendors will be randomly selected via drawing based on inventory category. This allows vendor selection to remain neutral and without bias or personal preference from the committee. For example, all vendors who primarily sell floggers will be placed in the same category for selection.

3. Vendor Limit: We will still be limiting the total number of vendors based on expected attendance. We typically see around 450–500 attendees, so we will have no more than 10–11 vendors.

NOTE: We know this means not everyone who applies will be selected, and we are sorry if you are not selected this year. However, not capping the number of vendors is also not fair, as it can significantly limit sales for each vendor. If you are not selected this year, please apply again next year!

A Few Added Changes...

1. More Flexible Vendor Hours
We are changing vendor hours to be more flexible and beneficial. We highly encourage you to be prepared for Thursday Vendor Market hours, even though Thursday is not required. Our Thursday evening Exploratorium is a FREE event and has historically been profitable for our vendors. It is a popular event and evening!

2. Vendor Meet & Greets — YESSS!!!!
We are bringing Meet & Greets into play for vendors and more! Talk shop, talk toy making, promote your shop and skills, and meet other vendors as well as attendees. Time to socialize! Attendance is encouraged/preferred. Want to host and/or sponsor a social? Reach out and let us know!

3. Vendor Plus-One
The vendor application has a space to indicate your intention to bring a plus-one. PLEASE USE IT! Your plus-one will still need to submit a registration form, but they will receive a separate code to register for whichever pass they are signed up for.

Application & Registration Deadlines

Please submit your vendor application by December 20, 2026.

Once applications are submitted, the Vendor Director will contact applicants by January 3, 2027 to let you know whether or not you were selected and, if selected, provide you with a link to pay for your space (address will be provided once completed). Please complete your registration by February 28, 2027, or contact the Vendor Coordinator for an extension.

Failure to register or communicate by the deadline may result in losing your booth space.

If selected and you cannot pay in full within that timeframe, let us know! We can set up a payment plan.

Vendor Upgrades

You will have the option to purchase available upgrades for $50 OR $100, depending on the upgrade, OR donate an additional item to the Silent Auction of equal or greater value in lieu of payment.

Available upgrades include:

- Full Weekend Pass, including parties, for up to two people
- Free Party Passes for two
- Marketing Package upgrade to a Premier Vendor Package (All vendors will receive group vendor advertising space on BashAcrossTexas website and social media platforms as part of the standard vendor package.)

Silent Auction Donation

Every vendor is required to donate (1) item of their choice to our Silent Auction. Donations will be collected Thursday during setup from 2:00–6:00 PM.

Please bring your donation to the Silent Auction in the Oak Room next to Registration. Your item should be marked with its value and description and include your business card.

Vendor Space Information

Cost: $180 per space

Space: Approximately 8' x 7'+ per vendor. Each vendor is limited to one booth space. We will not allow a vendor to occupy two booth spaces. The two end-cap locations will be randomly drawn from the selected vendors, as these are preferred locations.

Electricity and internet access are available UPON REQUEST. Please let us know if you need electricity, as there are very few plugs available in the ballroom.

Each vendor will be provided with (2) chairs, with additional chairs available upon request. You are also welcome to bring your own folding chairs.

Vendor Cart Service

The Vendor Cart will run approximately every two hours during Vendor Market hours and will have sodas, water, and snacks available. Because of this, the Drink Package offered during registration is not necessary unless you still want it.

Vendor Schedule

Schedule is subject to change based on suggestions/comments received.

Thursday, June 10 -
- Setup: 2:00–6:00 PM
- Silent Auction donations due during setup
- Vendor Market: 6:00–10:00 PM

Friday, June 11 -
- Vendor Market: 11:00 AM–8:30 PM

Saturday, June 12
- Vendor Market: 10:00 AM–8:30 PM

Sunday, June 13 -
- Vendor Market: 9:00 AM–1:00 PM
- Teardown: 1:00–3:00 PM (or earlier if you want!)

Vendor Meet & Greet

Vendor Meet & Greet details are TBD, and we are looking for someone who wants to sponsor and/or run this event. We can absolutely run it ourselves; however, we feel someone who knows the vendor business intimately may be better suited to make it something vendors and attendees will really enjoy.

You do not have to be a selected vendor to sponsor or run this social.